Job Description

Working as part of a dedicated, fast paced HR Project Team, delivering high quality and consistent administrative support.

Your Responsibilities:

• Undertake a full range of administrative support duties as part of the HR Project Team.
• Obtain HR and people data and information from HR systems, files and folders to produce reports.
• Design, develop and build excel data reports that meet project requirements.
• Review, track and analyze data during the lifespan of the project.
• Populate word templates with HR and people data, using mail merge, letter runs and checking procedures.
• Working with the project team to develop, check and send communications and information to colleagues relevant to the project both via email and via external post.
• Develop forms and templates, using tools such as Micro Soft Forms.
• Monitor and respond to incoming mail to the dedicated project email address.
• Liaise with internal departments e.g. Payroll, IT, Finance, Reception, Post Room.
• Liaise with external organizations e.g. Job Centre Plus, Right Management, external stakeholders.
• Develop and maintain an effective and efficient filing and administration system for the project
• Ensure all administrative work is compliant with current GDPR data protection regulations and employment legislation.

We provide an excellent benefits scheme, generous holidays and free onsite parking.

Required Knowledge, Skills, and Abilities

At least 2 years’ experience working in HR or business function project fast paced environments. At least 2 years’ experience in HR administration. Knowledge of employment legislation specifically related to employee change programmes such as consultation, redundancy, redeployment and TUPE. Experience of working with HR data systems (Workday and Oracle would be desirable). Completed or working towards CIPD Level 3. Advanced Excel skills. Strong capability in Word and PowerPoint. Exceptional attention to detail and accuracy. Works in a structured, planned and managed way. Strong data and analytical skills. Has good listening and communication skills. Customer focused and results driven. Thinks outside of the box and has a positive attitude in dealing with changes. Strong organizational skills with the ability to priorities and work in an environment with changing priorities. Strong team player with a desire to learn and contribute to the success of a busy professional project team. Possess a positive "can do" attitude. Complete integrity and reliability to manage and perform sensitive and confidential work. Ability to work in a fast-paced, changing project environment and thrive working as part of a team.