Job Description

Finance

• Receive, post and reconciliation of supplier invoices. Include managing and doing payment runs.

• Raise, reconciliation of resident invoices. Includes re-charges, dealing directly with resident families/representatives and various local authorities.
• Reconciliation of bank accounts
• Compile working hours for both homes and ensuring necessary payroll tasks are completed and run.
• 4 Weekly management reports with budget comparisons.
• Prepare for year-end accounts and ensuring all tasks are complete for passing to Accountants
• Dealing with external Accountants/Agencies as necessary

Personnel

• Administrate the successful recruitment of Staff
• Maintain all staff records e.g. training, recruitment, performance, holidays, attendance
• Progress staff job application and recruitment checks
• Complete personnel audits and performance monitoring

Administration

• Maintain accurate company records and information
• Manage Company Directors diary
• Report on business performance to company director
• Communicate and liaise with key internal and external staff/agencies
• Complete any other tasks as requested by the company director
• Support key staff to maintain the highest standards of administration
• Prepare and support all training activity

Part-time hours: 25 per week

Administrative Duties:

• Scheduling
• Carrying out requests from management as needed
• Maintaining stock and ordering supplies
• Answering emails and sorting post
• Answering phone calls and transferring them as necessary
• Managing website functions and social media
• Greeting and welcoming visitors

Financial Duties:

• Expense reports
• Processing payments
• Billing
• Payroll
• Purchasing

Work remotely:

• No

COVID-19 precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Temperature screenings
• Social distancing guidelines in place

Required Knowledge, Skills, and Abilities

Someone that is proficient in sage line 50/Xero software. Understand and able to run payroll for the company ensuring all pension requirements are met. Good knowledge of Word/Excel and Cloud storage. Effective communicator, problem solver, hard worker and team player, friendly and has the ability to be flexible in work pattern e.g. increase working hours. This role will involve travel between business addresses and will require enhanced PVG clearance. The successful person will respect the need for confidentiality, maintain professional relationships and boundaries showing discretion and trust. Education: Diploma of Higher Education (preferred). Experience: Human resources: 2 years (preferred). Administration: 2 years (preferred). Payroll: 2 years (preferred). Sage line 50: 2 years (preferred). Accountancy: 2 years (preferred). Language: English (required). License/Certification: Driving License (preferred).