Job Description

To support the Purchase Ledger Manager maintaining Supplier accounts, inputting invoices, obtaining authorizations, reconciling statements and arranging payments.

Scope and Relationships

The Purchase Ledger Assistant reports to the Purchase Ledger Manager.

Provides support to ensure invoices are recorded accurately, authorized in line with company procedure and paid within terms to help maintain a good relationship with our suppliers.

Work closely with the Logistics Purchasing Manager to ensure factories are paid on time. Communicate with the wider teams to ensure invoices are agreed and signed off so costs can be controlled.

Main Responsibilities

• Check purchase invoices are correct, agree to standard costs and obtain relevant
• authorization
• Input purchase invoices to SAP, checking the correct nominal code
• Obtain supplier statements monthly and reconcile to the purchase ledger in time
• For the monthly management accounts. Chase for missing invoices, and notify the
• Management Accountant of any unobtainable documents
• Ensure supplier accounts are reconciled and any debit balances are investigated.
• Maintain a schedule of purchase invoices in query
• Provide Purchase Ledger Manager with a weekly Creditor snapshot, highlighting
• any problem accounts, and a monthly, detailed Creditor report of outstanding
• aged balances with details of issues
• Prepare the weekly/monthly payment run schedule for the Purchase Ledger
• Manager

In turn we offer

• Competitive salary with annual salary reviews
• 23 days holiday per annum, increasing to 24 after the first year and 25 after 2 years’ service
• Extensive benefits programme including buying additional holiday, medical cash plan and many other features.
• Great training and progression opportunities
• Yearly bonus structure (based on company targets)
• Social events with an in-house Social Team
• Volunteer days with registered charities
• Cycle to Work scheme
• Free fruit, tea, and coffee

Work remotely:

• Temporarily due to COVID-19

COVID-19 precaution(s):

• Remote interview process
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitization, disinfection or cleaning procedures in place

Required Knowledge, Skills, and Abilities

SAP experience an advantage but not essential. Previous Purchase Ledger experience. Ability to manage a number of tasks simultaneously. Good organizational skills. Ability to manage a number of tasks simultaneously. Ability to reconcile multiple accounts and transactions. Ability to deal with multiple companies and intercompany transactions. Attention to detail. Good reporting skills. Good organizational skills. Effective time management skills with the ability to prioritize. Common sense and logic Must be flexible and positive towards change. Able to communicate clearly and concisely with suppliers an colleagues. Remain composed and supportive during high pressure situations. Easily approachable and receptive of new ideas. Good sense of humor. Experience: Purchase Ledger: 1 year (preferred). SAP: 1 year (preferred).