Job Description

• Responsible for scheduling, arranging and coordinating group main board and committee meetings whilst ensuring compliance with the articles of association and shareholders’ agreement.
• Collating and distributing Board and Committee papers in line with meetings timetable.
• Acting as Secretary to the Governance & Compliance Steering Committee (including scheduling meetings, taking minutes and following up on actions) and potentially others, as required from time to time.
• Scheduling and attending/coordinating UK subsidiary board meetings.
• Preparing standard resolutions (e.g. director changed and bank mandate approvals)
• Leading on Secretariat matters, such as: company name changes, director changes, capital changes, registered office changes, and other company secretarial matters as required.
• Maintaining the minute books and statutory records for the Group companies, including registers of members, directors, secretaries and PSCs; and submit appropriate, accurate filings to Companies House in a timely manner (including yearly and event driven filings) and oversight of the company secretarial diary.
• Assisting with secretariat parts of group reorganizations/entity rationalization projects.
• Managing and working with Overseas Company Secretarial advisers, coordinating information required for filings, scheduling and attending overseas subsidiary meetings and KYC checks
• Managing the corporate database (Blueprint) of company information for all Group companies, including overseas entities.
• Working with the Investor Relations team in relation to disclosure announcements and obligations.
• Assisting with quarterly investor calls
• Updating and maintaining the statutory books and corporate information for UK group companies using Blueprint software system and Excel
• Liaising with third party company secretarial service providers for non-UK subsidiaries
• Maintaining a record of directors' contact details
• Managing annual co sec spend under the guidance of the Head of Legal, which may include including managing oversight of purchase orders being raised with paralegal support within the legal team, filing and processing supplier invoices on time
• Supporting on Corporate Governance and compliance initiatives to implement new procedures and controls, such as the implementation of the Wates Principles.
• Monitoring changes in relevant UK legislation, draft memorandums as appropriate and implementing procedures and changes as necessary to satisfy the new obligations.
• Preparing briefing notes for directors on key
• Maintaining directors’ interests/related parties register and conflicts reporting.
• Providing support in respect of legal projects on an ad hoc basis
• Providing some general administrative support to Had of Legal such as printing, scanning documents, and reviewing/processing manuscript amendments to relevant document.

You’ll also receive these amazing benefits:

• 40% staff discount
• Monthly 25% off privilege vouchers for family and friends to enjoy
• Quarterly sample sales
• Season ticket loans

Required Knowledge, Skills, and Abilities

Either previous experience in a company secretarial role/team or law firm within a well-established corporate/compliance team, fully ICSA or qualified and/or experienced in company secretarial matters. Part ICSA qualified will be considered. Strong knowledge of Blueprint software. Strong IT skills, particularly Outlook, Word, Excel and PowerPoint. Excellent organizational and planning skills. Ability to operate independently and as part of a team. Ability to manage multiple tasks and priorities accordingly. Discreet, trustworthy and strong organizational skills. Enjoys working in a fast paced, busy team and is flexible in their approach.