Job Description

This is a part time role and a great opportunity to work with a broad range of internal and external stakeholders, providing the highest level of office administration and professional administrative support in a small Group Head-Office environment.

Key Responsibilities and Tasks

• Acting as a primary point of contact for all office management and related administration tasks involving external suppliers, utilities, building related matters and office related supplies.
• First point of contact for London based employees with respect to general office and administrative related matters, assisting with reception duties, meeting, and greeting visitors and meeting room arrangements.
• Providing meeting/diary management administrative support to several managers involving liaising and coordinating with a range of external and internal stakeholders, demonstrating effective management in terms of meeting organization, co-ordination, planning and related logistics.
• Providing back-up support with respect to the Executive Assistant role with the necessary technical and professional skills to provide executive level support in her absence.
• Co-ordination and management of travel schedules and itineraries, arranging domestic and international travel where required, and the processing of expense claims.
• Providing ad hoc project support that may involve liaising with other PAs, communicating instructions clearly, coordinating the preparation and development of information and reports, data and presentation materials.
• Managing confidential information in a professional manner.

We can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Required Knowledge, Skills, and Abilities

Office Administration support experience in a globally dispersed, international company. Excellent office management, secretarial and organizational skills. Strong IT skills and ability to demonstrate competence in Microsoft applications including Outlook, Word, PowerPoint and Excel. Demonstrated database management skills/experience. Confident and credible communicator, with excellent written and verbal communication skills, and the ability to build strong relationships and deal with people at all levels. Demonstrates initiative and the ability to deal proactively with any situation that develops. Able to work flexible hours when required.