Job Description
- Supporting the MD in process review and implementing ‘six sigma’ ‘lean processes’, testing and developing new modules with IT with our brand promise of 100% transparency in mind and using STOP mechanisms to capture data in the flow
- Ledger maintenance, finance investigations and root cause analysis to solve problems for internal and external customers, a detailed understanding of control functions and exception reporting to maintain financial integrity
- Completions: audit and control the integrity of the completion cheques process for your sites.
Ensure the suspense account is clean to our standards: Oversee bank reconciliations to deliver compliance. Post missing bank/actual transactions through purchase ledger system, correct mis-postings. Post missing receipts, standing orders or direct debits. MD to sign off all reconciliations & send notification to Clients with any negative balances.
Project manage Clients year ends: priorities reconciliations, run year end checking dormant statements as appropriate, check against yearend checklist, prepare DCA (check share capital) where appropriate & send Terms of Eng. with Year End packs to Accountants.
- Prior to running the year end, obtain the prior year balance sheet and post ledger adjustments to establish an agreed position
- Analyzing with Managers year end shut down information before it is sent out
- Check prior year balance sheet closing position reconciles to opening position
- Check expenditure against budget and lease groups
- Understand what the lease says in respect of deficits/surpluses and ensure correct treatment
- Enter balance sheet final figures into trends tracker in panel
- Raise Works Orders for internal and external accounts preparation
- Provide guidance to Manager’s on Accountant’s queries or answer direct
- Initiate corporation tax return exemptions where possible by sending LIC20 letter
- Project manage Accounts to completion using year end tracker working towards target of accounts with Directors by month 4 and escalating to Head of Dept any external non-performance
- Review balance sheets for spurious debtors and initiate and track recovery or write off through I&E
- Post balancing charges seeking political direction from TL as necessary
- Prepare quarterly reports for key Clients and stakeholders to help them understand spending & cash planning including posting accruals
- Support Property Managers to investigate sites that do not pass ‘cash safe test’ & ensure action is taken
- Delegate but ensure month end volume statistics for the Finance Dept and input into tracker
- Keep a log of all password functions, ensure passwords are regularly changed.
Benefits:
- Company pension
- Cycle to work scheme
- Flexible schedule
- Profit sharing
- Work from home