Job Description

• Complex calendar management with strong attention to accuracy, timeliness, conflict resolution, and alignment to the Principal Group Manager’s priorities and commitments
• Scheduling and assisting the global organization rhythm of the business (ROB) the Principal Group Manager is responsible for including staff meetings, events and offsites, meeting logistics, and material preparation
• Scheduling and assisting with our leadership rhythm of the business (ROB) including staff meetings, events and off sites, meeting logistics, and material preparation
• Build and maintain successful business relationships with counterpart administrative staff & colleagues globally. Collaborate with business partners in Human Resources, GTA, Finance, and Facilities
• Planning & coordinating end-to-end complex domestic, international and virtual travel plans including proactive anticipation of all logistics through expense reconciliation and submission
• Providing team support for hiring and onboarding, generating purchase orders and special projects as requested.
• Space management; alias management; processing and approving expense reports
• Build and maintain good business relationships with executive level and counterpart administrative staff both internally and externally.
• Work as part of a strong admin team to manage the needs of the overall organization.
• Provide broad team support, including organizing group morale events, and assisting with planning and execution of team off-sites.
• Manage ordering and procurement process to team requests, and track company assets.
• Coordinate the setup of office space for new hires, track and manage current/future space allocation as well as plan and coordinate office moves; assist with special projects as assigned.
• Ensure compliance with administrative operations policies and procedures.
• Anticipate needs; make administrative decisions and requests for information on behalf of the leader based on understanding of business group priorities.

The successful candidate would be welcomed into an international working environment that is characterized by flexibility, an informal and collaborative atmosphere, and a fast pace. Microsoft ensures your work-life-balance, offers attractive salary packages and bonus programs and a modern office, which combines innovative technics with design. The applicant will also become part of the Microsoft European Development Centre (EDC) - a vibrant multi-disciplinary collective driving Microsoft innovation for our subscribers worldwide. You can shape the local design team’s culture among a collaborative community including engineers, developers, data scientists, program managers, and others. It is the perfect nurturing ground for innovation and offers a fantastic landscape for growing your career across the breadth of Microsoft products and services.

Required Knowledge, Skills, and Abilities

• 5+ years of work experience as an administrative assistant/coordinator.
• The right candidate will have strong planning, strategic prioritization, organizational, time management, and problem-solving skills. Be flexible, able to multi-task, have a strong eye for detail, meet deadlines and be comfortable working independently, managing their own work tasks and at times operating with ambiguity
• Proven, outstanding written and oral communication skills.
• Excellent organizational and interpersonal skills are required.
• Ability to prioritize work and complete projects on time, demonstrate initiative, maintain confidentiality of information.
• Ability to pay close attention to detail and able to monitor complex plans and schedules and react with appropriate urgency to situations and events that require quick response or turn around.
• Proficiency with Microsoft productivity software including Outlook, all Office suite programs, SharePoint, One Note, Teams, etc.
• Excellent skills in all aspects of planning, collaboration, analytical capabilities, and high level of attention to detail and proactive awareness.
• Demonstrated skill of shifting approach in response to the demands of a changing situation.
• Ability to deal with ambiguity, navigate uncertain situations, and drive for clarity.
• Preferable knowledge in internal applications including Employee Central, HR Insights Catalog, iCIMS, HeadTrax, MyOrder, IDWeb, MS Space and Concur expense and travel tool