Job Description
To provide confidential, professional and proactive administration support to the Chief Executive’s office. The administrator is an integral role within the office and will be accountable for an array of administrative tasks.
- Providing proactive administration support to the Chief Executive and PA to the Chief Executive.
- Efficient diary management to ensure a controlled and manageable schedule of meetings.
- Organizing internal and external meetings ensuring preparation and circulation of relevant documents in advance.
- Producing accurate and well-presented documents, reports and presentations.
- Processing confidential & sensitive information with judgment and tact.
- Overseeing and booking complex travel arrangements and accommodation requirements for the Chief Executive and PA to the Chief Executive as required. Collating necessary travel documentation including Visas, staying up to date on current Covid restrictions by market and any documentation this requires
- Establish and manage paper and electronic filing system including the management of the Chief Executive’s office supplies.
- Processing expenses using the Concur system in line with company policies
- Liaising with IT department on any requirements, software updates or issues where required.
- Provide coverage for the PA to the Chief Executive, where required
- Ad hoc tasks as required
- General administrative duties.