Job Description

This is an exciting opportunity for an experienced and highly organized individual to work in a fast paced and dynamic environment and provide comprehensive support to the CEO.

• Extensive and complex calendar and diary management including coordinating schedules and meetings ensuring the calendar and diary are prioritized according to changing demands.
• Liaise with company travel agent to book travel, hotel and transport and create itineraries.
• Provide high level business support to the CEO, including preparing Board papers, agendas, briefing packs, formatting internal and external communications, presentations and other documents. Ensure follow-up actions are progressed.
• Assist those who report directly to the CEO, including the senior leadership team
• Coordinate, attend and take minutes for any relevant meetings as required.
• Manage sensitive matters as required with a high level of confidentiality and discretion.
• Manage ad hoc projects on behalf of the CEO.
• Assist and support of the Finance Team with team events, administrative tasks and ad-hoc requests.
• Prepare and submit monthly credit card expenses.

You will be driven, focused, flexible and resourceful as well as being an excellent relationship builder. You will always act with integrity and model your own behavior to the highest standard. You will be keen to work in a fast-paced environment, able to efficiently manage competing priorities and effectively interact with stakeholders at all levels

Required Knowledge, Skills, and Abilities

• At least 5 years’ experience as an Executive Assistant at CEO level in a multinational company.
• Experience working in the financial services industry
• Demonstrable experience in working with highly sensitive business correspondence, people data and other information with confidentiality and discretion.
• Relationship building across all levels of the business and with external contacts, vendors and partners.
• Self-motivated with initiative to track and follow through on all queries and issues to successful completion.
• Ability to work in a fast-paced, dynamic environment, requiring high levels of flexibility and adaptability, and willing to deal with issues outside of regular business hours if required.
• Experience of multitasking and prioritizing an ever-changing workload.
• Ability to work autonomously and take ownership of area of responsibility.
• Skilled at using the full Microsoft Office suite with a focus on creating and editing PowerPoint presentations and financial graphs.
• Effective meeting management and coordination.
• Highly organized with excellent time management and attention to detail.
• Strong oral and written communication skills.