Job Description
Responsible for the administration of the HR department, as well as carrying out administrative duties for the company and its directors when required. Responsible for ensuring a high level of accuracy and confidentiality. This position is full time, permanent (35 hours per week, Monday to Friday).
- Maintain and update the HR databases and employee records (ensure DPA/GDPR compliance)
- Organize training dates and maintain company training records
- Recruitment administration and shortlisting of candidates
- New starter set-up and administration
- Update and maintain appraisal records, creating personal development plans from SMART objectives set
- Maintain absence records and obtain and update HR databases with self-certification forms and fit notes
- Send monthly reminders to managers and employees to obtain updated or outstanding forms and documentation, such as annual license check and notification of beneficiaries forms
- Maintain the HR workflow and obtain relevant HR forms and documentation, ensuring filing is completed in a timely manner
- Create various staff memos such as long service and wedding gifts
- Post pensioners monthly workplace pension pay slips
- Issue pension providers updated information such as changes of an employee’s address and updated notification of beneficiaries
- Complete reference requests with standard form letter
- Inform managers of significant staff birthdays and long service anniversaries
- Archive old recruitment files and maintain external agency records
- Liaise with recruiting managers and direct applicants, organizing interviews
- Any other duty deemed by the directors to be in the interest of the team in achieving its objectives
Benefits
- Competitive salary
- Free onsite parking
- 25 days’ holiday, increasing with years of service
- Annual company bonus scheme
- Pension scheme
- Life insurance
- Cycle to work scheme
- Employee Assistant Programme (EAP)
- Annual leave purchase scheme