Job Description

• Assist in all aspects of the financial administration and provide support to the Regional Finance Manager (RFM) or Corporate Finance GM at all times and to carry out any duties as may be assigned by them.
• Assist with analysis of month end non pay expenditure, including review of accruals and prepayments and monthly trend analysis.
• Support preparation of monthly recoding journals.
• Assist with the preparation of monthly accrual expenditure reports for presentation to Regional Finance Manager
• Financial accounting administrative support to facilitate the efficient and effective Year End Audit processes.
• Co-ordination and administration of Regional Procurement Card Database and assist preparation of monthly journals
• Maintain good communication with all stakeholders involved in procurement card process to ensure service levels are maintained and all amendment requests are dealt with promptly and efficiently.
• Assist with the preparation and generation of reports as required by the Regional or Corporate Finance team.
• Assist Finance Team in all aspects of the administration of their duties to ensure compliance with Financial Regulations and Prompt Payment legislation and co-operation with C&AG and Internal Audit.
• Review and assist preparation of a monthly report for Travel & Subsistence claims by Area.
• Assisting with compliance audits and spot checks which may on occasion require field trips/offsite visits to other Tusla or stakeholder offices.
• Maintenance and update of various trackers/registers
• Assist in any training requirements relating to systems/processes and related update of documentation/Standard Operating Procedures etc.
• Provide cover as required within Regional or Corporate Finance team
• Support the preparation and issuing of office documentation (correspondence, reports etc.) to the highest possible standard
• Assist with the prompt and effective delivery of customer service to all our stakeholders in dealing efficiently with finance queries
• Organize and attend meetings as required
• Take minutes at meetings and prepare for circulation following meeting
• Use appropriate technology to ensure work is completed to a high standard
• Have a good level of proficiency of Microsoft Office with excellent skills in Excel
• Escalation and highlighting of any areas of risk or non-compliance with governance rules to line manager.
• Ensure that records are accurately stored and readily available.
• Maintain confidentiality of documents received within Finance.
• Other duties as determined by the relevant Finance Manager

Customer Service

• Promote and maintain a customer focused environment including monitoring efficiency of services.
• Ensure that all stakeholders are treated with dignity and respect.
• Act on feedback from stakeholders/suppliers and report same to line manager.

Required Knowledge, Skills, and Abilities