Job Description

You will help coordinate and deliver the Industry Programme. You will:

• Plan, organise and ensure the successful delivery of the Industry Programme quarterly meetings and other industrial strategy meetings as required from time to time.
• Provide scientific support to Industry Programme workshops, taking notes at organiser meetings and preparing workshop materials (summary reports).
• Drafting and updating Industry Partnerships documents and slide decks.
• Provide event management functions such as registration, logistics and management of third-party service suppliers as well as taking minutes and management and updating of web-site content and industry contact mailing lists.
• Ensure effective liaison with and timely communication of relevant information to key contacts at the industry programme member companies.
• Provide administrative support to the Head of the Industry Partnerships including managing diaries, organising meetings, travel management and support for projects.
• Organise the teams’ travel arrangements, including booking of flights, accommodation, taxis and reimbursement of costs.

Required Knowledge, Skills, and Abilities

• Educated to degree level or equivalent
• Experienced administrator
• Excellent organisation skills and strong attention to detail
• A high level of literacy, excellent written and verbal communication skills and fluency in English
• Ability to work independently to tight or shifting deadlines, and use initiative
• Good knowledge of Windows, MS Office, email and web applications
• Exceptional communication skills to keep the manage relationships with internal and external stakeholders
• Ability to work as part of a team and with a broad range of staff members
• Ability to manage conflicting priorities
• A science-based education or interest in science would be an advantage
• Some experience as a PA and event management experience
• Experience in working in an international organisation or an organisation dealing with international clients
• Good working knowledge of Google Suite (Google Docs, Google Sheets, Google Calendar, etc.)
• Ability to learn how to use new software and applications as the need arises