Job Description

This is a part time permanent role, 30 working hours per week on Monday to Friday. The annual salary is £ 21,000 pro rata. The role will commence at the earliest date that can be arranged. Flexible working hours are available and working from home arrangements on some days can be considered.

You will report to the HR Manager. You will work closely with Managers/Supervisors to play a key role in supporting them and employees with general HR administration. Flexible working hours are available.

General Responsibilities

• Ensure accuracy of HR records and systems.
• Collate sickness absence and holiday records
• Assist with contracts of employment
• Answer all HR queries including; reference requests, policy queries, HR software queries in a courteous and efficient manner and to the highest possible standards of customer care in person or via email.
• Maintain the HR filing system and carry out appropriate audits - electronically and in hard copy format.
• Undertake HR filing regularly and accurately in order that effective filing systems are maintained.
• Provide necessary/appropriate cover during the absence of the HR Manager.
• Processing email communication and postal communication into the department.
• To provide administrative support for HR processes including note taking at meetings, investigations or disciplinary meetings.
• To maintain appropriate confidentiality of information relating to the Company and its staff and maintain compliance with relevant data protection legislation/GDPR.
• Co-ordinate, collate, log and monitor staff appraisal documentation.
• Manage the company staff organizational structure when changes are made and ensure it is fully updated and accurate.
• Support the recruitment process and coordinating through recruitment agencies.
• Liaise with members of staff and external agencies.
• To create, update and maintain accurate and up to date manual/computerized record
• General Admin support for HR, Finance and Reception. Reception duties during busy periods.
• Ensure Payroll information is provided to the Finance Department on a monthly basis or as and when changes occur.
• Any other duties commensurate to the position.
• The Garden reserves the right to close this advert early should sufficient applications be received.
• Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favorably than an application submitted in English.

Benefits:

• Company pension
• Discounted or free food
• Employee discount
• Life insurance
• On-site parking
• Sick pay
• Wellness programmes

Schedule:

• 8 hour shift
• Monday to Friday

Required Knowledge, Skills, and Abilities

• Good level of education.
• Experience in a similar role or an administration role.
• Strong communication and interpersonal skills.
• Excellent organizational skills, with the ability to priorities, multi-task and work to tight deadlines.
• The ability to take ownership for resolving problems.
• A continuous desire to improve processes.
• A proactive and organized approach to work.
• Have a good working knowledge of Word and Excel.
• A committed team player who is effective working with a team and independently.
• Flexible and able to respond quickly in a dynamic working environment.
• CIPD or working towards or willing to work towards this qualification.

Language:

• Welsh (preferred)