Job Description

Responsible for the whole purchase ledger process, from purchase orders to invoice and reconciliation. Provide an indispensable service to the finance team, underpinning the wider financial stability of the business through specific processes and systems.

The main duties of the Purchasing Ledger Clerk include matching and coding invoices, preparing and running payments, reconciling supplier statements, and working on payments.

• Controlling the purchase ledger mailbox, positing supplier documents within one day of receipt onto Microsoft Dynamics.
• Purchase invoices to be coded with correct GL code and Project code.
• Bank statement payment postings and allocations.
• Foreign currency update.
• Preparing weekly supplier payment runs.
• Sending out remittances to suppliers after payment run has been completed.
• Management of corporate credit cards including posting receipts and reconciliations.
• Management of fuel cards including posting receipts and reconciliations.
• Ensuring the supplier statements are reconciled and follow up on any anomalies.
• Provide month-end review of the Creditors ledger, by reporting and providing commentary on the supplier debit balances.
• Ensure debit balances are resolved within four weeks, provide reporting on this as part of the month-end close process.
• Staff overtime consolidations.
• Raising sales invoice to match intercompany transactions.
• Request missing remittances from customers.
• Assist with month end close process and balance sheet reconciliations.

Schedule:

• 8 hour shift
• Monday to Friday

Required Knowledge, Skills, and Abilities

• Ability to manage their work on a daily basis with minimum supervision.
• Good communication skills, and an ability to communicate to all levels in AirX.
• Appreciation for the importance of timely, complete, and accurate tasks.
• A strong team player who can constantly seek opportunities to improve the department.
• Ability to learn and grow within the finance department.
• Minimum experience of one year in similar role.