Job Description

• To operate a computerized accounting system
• To process and record invoice payments, raise cheques and arrange payment
• To assist in the administration of all travel and subsistence expenses and maintain appropriate records
• To raise and record invoices and monitor payments received
• To record and receipt incoming cash and remittances, payment to bank
• To assist in the preparation of financial reports and financial accounting information, including bank reconciliation
• To assist with maintaining a petty cash account
• To contribute to the provision of a comprehensive information and advice service to help provide organizations with accurate, current and relevant information.
• To maintain and update records of changes in Board membership and communicate with Companies House and Inland Revenue as necessary
• To carry out photocopying, printing, mailshot preparation, document collation and related administrative duties as required
• To produce letters, minutes, reports etc.
• To support the administration of events and meetings as directed, including booking venues, caterers and attractions and encouraging members’ participation
• To assist with the management of bookings for Community Buildings
• To support sub/working groups, taking minutes, etc. where appropriate
• To open, date stamp, sort and record incoming mail and ensure outgoing mail is franked/stamped, recorded and posted.
• Volunteer placement checks – contacting organizations and updating the database.
• To be responsible for own day to day administration
• To contribute to the Organization’s quality assurance systems
• To represent the Organization as required
• To provide occasional cover at outreach locations and events
• To deputies for the line manager and other staff as required
• Input into all external communication e.g. social media, newsletters, surveys etc.
• To attend and contribute to team and Board meetings, supervisions sessions, training and other meetings as required.
• To maintain professional internal and external relationships that meet the
• To adhere to all organizational policies and procedures
• To undertake any training required and to embark on an agreed programme of personal development.
• To carry out further duties appropriate to the post in furtherance of the Organization’s stated purpose, aims, policies and procedures.

Required Knowledge, Skills, and Abilities