Job Description

We are looking for an experienced individual to join our finance team. We offer a competitive salary and excellent working environment. It is essential that applicants have either a finance, accountancy practice or payroll bureau background, and are able to hit the ground running.

Applicants are most likely to already be partially or fully qualified as an AAT with excellent IT and keyboard skills, specifically a good working knowledge of excel spreadsheets, Sage accounting software as well as proven time -management and organizational capability. The ability to work independently, and the capacity and resilience to tackle a fast-paced workload of contrasting priorities will also be important in this role. Accuracy and keen attention to detail, together with the ability to handle confidential matters sensitively with discretion and judgment is needed. You will have excellent numeracy and interpersonal communication skills, preferably with the ability to speak Welsh, and enjoy working with people and developing positive relationships at all levels. Overall aptitude and attitude for the role is critical, there is the potential for an individual with the right caliber to increase their proficiency and grow into the role.

The post is a full time role and you will report to the finance manager. Consideration will be given to applicants requiring a part time role of 30 hours or more. A flexible working pattern is available.

• Preparation of the monthly payroll including processing electronic timesheets and staff expense claims. This includes salaried and hourly paid staff. 
• Dealing with statutory payments
• Dealing with auto-enrolment, group pension scheme, pension calculations, administration and submission 
• Managing year-end processes
• Processing electronic employee payments 
• Processing and recording holiday, sick, maternity and paternity leave payments.
• Distributing and completing forms such as P45, P60 and P11d. 
• Maintain and oversee the sales ledgers and receipts, reconciling customer accounts and bad debt management. 
• Weekly posting of bank transactions, arranging bank transfers and other non-purchase ledger payments/refunds
• Reconciliation of various control accounts 
• Processing of gift aid returns
• Assistance with membership record processing 
• Donor & legacy processing and recording
• Maintenance of the fixed assets register 
• Liaison with all other departments within the Garden and external customers
• Dealing with general correspondence and other administrative tasks 
• Assisting with the management of the onsite donation boxes
• Such other duties as from time to time you may reasonably be allocated
• Undertake your role to the highest professional standards operating with integrity, discretion and confidentiality;
• Prioritize and plan own workload in a professional and friendly manner; 
• Follow the process of reporting as required by the Head of Finance;
• Contribute to and promote the ethos and activities of the Garden establishing and maintaining effective working relationships with a wide range of staff and external partners; 
• Comply with health & safety systems and procedures.

Benefits:

• Company pension

Schedule:

• Monday to Friday

Required Knowledge, Skills, and Abilities

• Partially or fully qualified as an AAT or equivalent or qualified by experience
• Experience of bookkeeping and handling financial information/Working in a small finance department and working to challenging deadlines
• Proven organizational skills with keen attention to detail
• Excellent numeracy, keyboard skills, and IT capability. Able to manipulate data and information, to interpret and report on trends and results. Ability to solve problems
• Excellent and well-developed personal communication skills including oral articulacy and fluent written style. Ability to deal with confidential and sensitive situations effectively
• Skilled in the use of Microsoft Office packages, especially Excel and Sage finance & payroll software or other finance systems
• Track record of working to a high level of individual responsibility and accountability. Self-motivating with the ability to work without supervision
• Experience of payroll preparation and knowledge of HMRC legislation including sick pay and holiday pay calculations