Job Description

We know that to build successful, creative teams we need a diverse workforce that can deliver new innovative ways of thinking. We provide an environment where you will have the freedom to develop and grow to your full potential
Based from the head office in Salford you will ensure smooth, safe and efficient running of the office. This position is initially on a fixed term contract for 6-12months.
You will report directly to the financial controller and the responsibilities will include:

• Management of office premises, facilities and administration services ensuring the smooth, safe and efficient running and operation of the office.
• Assist with management and Interface with landlord, reception and all other service providers
• Manage calls to the office, answering calls to reception, forwarding as appropriate and dealing with queries as they arise
• Manage any office related maintenance issues and oversee work performed by external cleaning providers
• Promote office initiatives, communications and fundraising events
• Ensure the following are inspected: Fire Extinguisher, Alarm Service, Smoke Detector, Emergency Lighting, Sprinkler System
• Ensure a Personal Emergency Evacuation Plan is in place for any employee(s) / visitor(s) who may have reduced mobility or hearing impairments
• Maintenance of coffee machines / vending machines – management of contract
• Develop, manage online and manual filing and archiving systems
• Organize Fire / Emergency Drills – complete records / complete debrief
• Maintain office equipment (keep a log and complete checks for all ladders / trolleys etc)
• Carry out relevant administration tasks ensuring compliance with document management systems.
• Assist in travel bookings. Diligently check all bookings for accuracy; this may require that you chase contacts for confirmations and double check the finer details of all our travel experiences.
• Identify and implement cost saving areas or initiatives while ensuring all travel systems are up to date to allow for online bookings.
• Assisting staff booking travel by air, rail and accommodation; Work closely with the Finance Department to ensure invoices match bookings.
• Provide site packs to all new project sites
• Ensure your own continuous professional development by participating in external networking/conferences/associations/groups, to stay current on industry changes and innovations.
• Maintain a positive and solution oriented approach to work, providing open and honest feedback.
• Undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this role
• In all internal and external contact, present a professional and positive image of the department and Treatment as well as maintaining mutually constructive, positive and beneficial relationships.
• Take all reasonable steps to ensure appropriate confidentiality

We know that to build successful, creative teams we need a diverse workforce that can deliver new innovative ways of thinking. We provide an environment where you will have the freedom to develop and grow to your full potential.

Packages include -

• A competitive salary
• Hybrid Working
• Car/car allowance (subject to role and level of position)
• 25 days holiday + Bank Holidays (with an additional 5 days available to buy)
• Contribution Pension scheme
• Life Assurance
• Health Insurance
• Private medical Insurance

Required Knowledge, Skills, and Abilities