Job Description

The receptionist acts as the first point of contact at company, ensures correct handling of incoming and outgoing correspondence, welcomes visitors and offer administrative support for various departments.

MAIN TASKS AND RESPONSIBILITIES

• Answers, screens and forwards incoming phone calls;
• Takes messages and ensures they are passed on to the appropriate parties;
• Receives, sorts and distributes daily mail and deliveries;
• Ensures that outgoing mail is properly stamped;
• Takes care of the dispatch of small packages;
• Receives visitors at the front desk by greeting, welcoming, directing and announcing them appropriately;
• Maintains office security by following safety procedures and controlling access via the reception desk (monitors logbook, issues visitor badges);
• Orders front office supplies and keeps inventory of stock;
• Ensures reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, brochures etc.);
• Performs other reception duties such as filing and photocopying;
• Performs supporting administrative duties for various departments

Required Knowledge, Skills, and Abilities

• Professional Experience: Experienced Vocational Level
• Leadership Level: Individual Contributor
• Educational Level: Experienced Vocational Level