You will report directly to the financial controller and the responsibilities will include:
Management of office premises, facilities and administration services ensuring the smooth, safe and efficient running and operation of the office.
Assist with management and Interface with landlord, reception and all other service providers
Manage calls to the office, answering calls to reception, forwarding as appropriate and dealing with queries as they arise
Manage any office related maintenance issues and oversee work performed by external cleaning providers
Promote office initiatives, communications and fundraising events
Ensure the following are inspected: Fire Extinguisher, Alarm Service, Smoke Detector, Emergency Lighting, Sprinkler System
Ensure a Personal Emergency Evacuation Plan is in place for any employee(s) / visitor(s) who may have reduced mobility or hearing impairments
Maintain office equipment (keep a log and complete checks for all ladders / trolleys etc)
Carry out relevant administration tasks ensuring compliance with document management systems.
Support and assist nominated Senior Leaders
Assist in travel bookings. Diligently check all bookings for accuracy; this may require that you chase contacts for confirmations and double check the finer details of all our travel experiences.
Identify and implement cost saving areas or initiatives while ensuring all travel systems are up to date to allow for online bookings.
Assisting staff booking travel by air, rail and accommodation; Work closely with the Finance Department to ensure invoices match bookings.
Provide site packs to all new project sites
Ensure your own continuous professional development by participating in external networking/conferences/associations/groups, to stay current on industry changes and innovations.
Maintain a positive and solution oriented approach to work, providing open and honest feedback.
Undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this role
In all internal and external contact, present a professional and positive image of the department and Treatment as well as maintaining mutually constructive, positive and beneficial relationships.
Take all reasonable steps to ensure appropriate confidentiality
Packages include -
A competitive salary
Hybrid Working
Car/car allowance (subject to role and level of position)
25 days holiday + Bank Holidays (with an additional 5 days available to buy)