Job Description

This is an excellent opportunity to work in a fast-paced and dynamic office. We are looking for someone with previous Office & Operations Assistant experience who is looking to take full responsibility in the running of the office. We are looking for someone adaptable and flexible who can take on both high level responsibilities and also smaller tasks.

Key Responsibilities

• First point of contact for the office, meet & greet visitors, handle inbound calls and monitor inbound email enquiries.
• Manage day-to day expenditure, including ordering and accounting for all office supplies and consumables.
• Support the process for developing and implementing company perks and organizing social activities.
• Manage the security of the office (access keys, fire drills and health and safety compliance).
• Provide administrative support to directors as and when it is needed
• Support management team by taking minutes during internal meetings, preparing documents for meeting and arranging catering during meetings/events.
• Liaise with third party service providers.
• Update all required documentation with internal IG manager.
• Manage Health and Safety procedures and documentation.
• Assist with on-boarding new starters.

Contracts and Accounts Management:

• Co-ordinate and reconcile petty cash spend.
• Reconcile company credit card receipts.
• Upload all third party purchase invoices to Xero.
• File invoices/statements appropriately.
• Filing company/external contracts.
• Raising Purchase Orders.

Required Knowledge, Skills, and Abilities

• Minimum of 1 year experience office management or similar role.
• Ability to work proactively and flexibly using initiative to step outside of your role when required.
• Excellent interpersonal skills and a team player.
• Organized and efficient, able to juggle multiple tasks at same time.
• Excellent stakeholder management skills with the ability to deal with guests in a smooth and professional manner.
• Efficient in Microsoft programs and have a well-developed written and verbal communication skills.