Job Description

The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met. The role offers excellent experience, training and genuine career development prospects.

• Scheduling routine diary arrangements.
• Booking meeting rooms and arranging video conference calls.
• Arrangement of routine travel arrangements.
• Obtaining and arranging foreign currency.
• Set up and maintain paper and electronic filing systems.
• Routine Email filing with supervision.
• Interface with other business services teams and ownership of resolving any routine business operations problems.
• Supporting internal processes to ensure CRM(Client Relationship Management) databases up to date (Interaction, Credentials database).
• Supporting administration for events, e.g., preparing badges, in collaboration with the PSEs and Business Development.
• Assisting with billing process (using Flosuite as required) including completion of narratives.
• Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
• Processing expenses/invoices using Chrome River.
• Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds)
• Ensuring all parties lists and contact lists are prepared and kept up to date.
• Production of engrossed documents (including getting annexures together) (non-chargeable)
• Minor copying, scanning, printing tasks.
• Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable)
• Deeds scheduling (non-chargeable).
• Archiving/retrieving files.
• Ordering stationery.
• Ordering business cards.

Required Knowledge, Skills, and Abilities

• Ability to follow process workflow maps.
• Flexible and adaptable approach to work.
• Reliable and calm under pressure.
• Good organization, communication and administrative skills.
• Good eye for detail.
• Strong time management skills.
• Willingness and enthusiasm to work with and support teams and practice group.