Secretary
Fixed term, Contract
Job Description
- Provide a general administrative service to two Assistant Vice President of Customer Service (or other areas) including diary management, meeting co-ordination, off-site meetings, filing, telephone calls and travel.
- Organize and manage all external meetings (including travel) and anticipate needs for the meetings, seeking and coordinating information where appropriate.
- Organize and coordinate weekly, bi-weekly, monthly meetings with direct reports.
- Act as the first filter for Management teams emails / queries and requests for information.
- Provide support with large business unit related events such as State of the Company and Team Days.
- Assist new starter induction programmes for the Business Area.
- Coordinate department HR files and work with the HR Services team to maintain records.
- Manage circulation of information and reports internally to the Business are, and where necessary the Executive.
- Schedule key dates including birthdays, whereabouts, key meetings and associate reviews.
- Build good relationships and liaising with other assistants within TJX Europe, sharing best practice.
Required Knowledge, Skills, and Abilities
- Experience of working as a PA, Secretary Project manager in a fast-paced environment.
- Tactful, discreet and highly organized.
- Comfortable working as part of a team or on your own initiative.
- Fluent in English – proven PowerPoint, Word and Excel experience.
- Well organized, able to priorities and work with multiple projects at once.
- Strong interpersonal skills – relationship building, team workings, influencing skills.
- Capable of prioritizing your workload to deadlines without losing your eye for detail – or your sense of humor.
Reference no: 98645