Job Description

The post holder will be responsible for ensuring that wards and departments have a continuous supply of goods in line with the Trust’s materials control systems. This will include visiting the departments to an agreed schedule, undertaking inventory using Automatic Data Capture and other Materials Management systems.
The post holder will be responsible for ensuring that wards and departments have a continuous supply of goods in line with the Trust’s materials control systems. This will include visiting the departments to an agreed schedule, undertaking inventory using Automatic Data Capture and other Materials Management systems.
The post holder will be responsible for ensuring that wards and departments have a continuous supply of goods in line with the Trust’s materials control systems. This will include visiting the departments to an agreed schedule, undertaking inventory using Automatic Data Capture and other Materials Management systems.
Key Competencies

• To deliver items to wards & departments as required.
• Unpack and put away goods in clinical areas, using ladder/steps where necessary.
• Lift and handle loads of varying sizes and weights using correct manual handling equipment i.e pallet trucks and or powered trucks where necessary.
• To visit wards and departments, on an agreed schedule, take an inventory of supplies and record requirements to replenish shelves to the agreed stock level.
• Source requirements and raise purchase orders on the designated computer system within the required timescales.
• To ensure that the right products arrive at the correct place, enabling clinicians to deliver the required patient care.
• Place urgent orders when required.
• To work within the policies & procedures of the Supplies Department, Finance Department and the Trust’s regulatory framework.
• Check prices and any associated order charges with suppliers, liaising with the requisitioned as necessary.
• To use the appropriate current contracts & agreements and, where necessary, bring these to the attention of the category managers or Clinical nurse specialist in procurement.
• Check deliveries, notify supplier of any queries or discrepancies, arrange uplifts and credits where necessary.
• Put stock away, ensuring goods are continuously rotated, and ensuring all managed items are labelled.
• Carry out annual stock check for all wards and clinical departments. Also at the request of finance department, Cynical counts may be required.
• Responsible for generating for authorizing all materials managed orders to agreed Par levels
• Demonstrate duties to new starters and others, including those outside of Trust as requested.
• To enter data accurately, in the appropriate format and fields so as to maintain the integrity of the computer system and enable meaningful reports to be produced.
• Obtain product literature as required.
• Maintain the database of items purchased through the materials management service
• Provide wards and departments with an up-to-date file containing details of items managed, stock level and outstanding orders
• Produce usage reports when required using excel and presentation skills.
• To obtain product literature from suppliers as and when requested by other members of the team or other Trust staff.
• Market research of products through supplier literature, supplier representatives, relevant websites.
• To routinely undertake duties within the agreed protocols.
• To undertake other duties as requested by the Deputy Logistics Manager.
• Seek best buy opportunities by considering alternative products/sources of
• Daily requirement for light to heavy physical effort.
• Attention to detail when transcribing requisitions into orders.
• Accurate data entry into I.T. Systems
• Maintaining accuracy and effectiveness when dealing with a variety of interruptions.
• Accurate calculation of costs and savings
• Working in confined spaces in some wards and departments.
• Exposed to dust, dirt and obnoxious smells.

Required Knowledge, Skills, and Abilities

• To respond in a timely and courteous manner to all enquiries and queries.
• Refer those that cannot be resolved to the appropriate team member.
• To contact suppliers and build relationships as required.
• To work with the Senior Nurse Advisor, keeping wards & departments informed of changes in products as approved by the Medical & Surgical Consumables User Group.
• Act as a liaison between the ward/clinical dept and other members of the Supplies Team and the Finance Department.
• Liaise with the Goods Receipt & Distribution Staff.
• Attend mandatory training as required by the Trust.
• Actively participate in appraisal system and attend training as identified in personal development plan.
• Should have NVQ level 2 or above customer services or equivalent NHS experience working in a similar role 5 years or more.
• To understand the limitations and authority of the post.
• To understand when an issue requires the attention of a more senior member of staff and to pass on as appropriate.
• Establish optimum stock levels in conjunction with the ward/dept. Manager.
• Be aware of the cost of acquisition and advise requisitioners of the best route for purchase e.g. Standing order/call off order/NHS Logistics.
• Amend stock profiles to reflect changes in demand with the agreement of the ward/dept manager.
• Amend ordering patterns to accommodate Bank Holidays.
• To priorities own work.
• Expedite overdue orders.
• To be aware of tasks with deadlines, carrying out the necessary actions to ensure
• Raise purchase orders on the designated computer system.
• Utilise P.C. office applications to maintain relevant records, correspondence and e-mail communications.